How to Craft a Virtual Wedding Planning Package

virtual wed
February 05, 2021

Last year we learned the mighty power of working from home. We didn’t have an option but to adapt to our changing environment by embracing online tools and platforms. It’s a new year but we face similar problems and uncertainties. What we do know is that virtual wedding planning is here to stay. The time has come to design virtual wedding packages that reflect client needs and brand you and your business accordingly! A virtual option in addition to your existing packages will be a long-lasting win for your company. Even when the pandemic passes and you can plan and meet with clients in person, having a virtual wedding planning package is a huge asset. Say hello to an open door! 


 

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Photo courtesy of Anza Foto + Film

The Benefits  

Location:
For obvious reasons meeting in person isn’t safe at the moment but gone are the days of having to be in the same location as your clients. Maybe you’re a few cities over, maybe even states, but location is no longer a barrier. As a virtual planner, you can help plan the majority of the wedding remotely, complete tasks, and give best tips and tricks from wherever you are located! 

Cost: 
Oftentimes couples don’t hire a planner due to cost, even though planners are vital to the success and foundation of a wedding. Virtual planners are usually not as expensive as traditional planners. Instead of having to choose from a full-service package to a 4-6 week package, a virtual planning package can assist clients at any level, allowing planners to tailor their services specifically to what clients need. If the cost is a concern for a possible client, a virtual option is a better, more streamlined, and affordable option. 

Save yourself time: 
Planning virtually means you can plan around your schedule as well as your clients. Having several different options for virtual packages means having varying time requirements for each, opening you up for more work.

Creating a Marketable Virtual Package

A strong website: 
We cannot emphasize enough how important it is to have a website that is easy to navigate. Spend time ensuring that all of your information and services are fully up to date and that immediate attention is given to your virtual packages as soon as a viewer clicks on your website. 

Pro tip: Have a website pop up featuring COVID-19 service updates, linking directly to your virtual planning packages. This will hopefully direct more traffic to your new virtual services. 

Tools for virtual planning:
To have a successful wedding package you first need to have powerful and cohesive tools to help assist with all tasks virtually.

Planning a wedding virtually is not that different from planning a wedding in person if you have the right tools. Having a sweet suite of online tools can be your biggest flex of 2021. That’s why we’ve worked hard to produce Aisle Planner as an all-in-one platform that makes it not only possible but super easy and enjoyable to plan a wedding virtually! The planner-to-client collaboration abilities are fantastic and so important during a time like this. There’s no need for face-to-face interaction. Future clients can find you through our Find a pro tab, and if they see that you offer virtual services you can quickly become a top pick. AP tools are a big selling point to highlight.

virtualwed
Photo courtesy of Liz D. Events

 

Offer a variety of packages:
During trying and unpredictable times, having flexible packages will expand your reach and improve your pro/client relationship and experience. 

Service Examples:

  • 12 months before the wedding
  • 6 months before the wedding  
  • 4 months before the wedding 

With:

  • Checklist 
  • Timeline
  • Calendar 
  • Itinerary
  • Budget Manager
  • Design Studio
  • Guestlist and seating
  • Vendor contracts
  • 30 min video calls

Outline what each package offers and what virtual planning tools are available to them. Have a couple of options to choose from or create one solid package, if that’s more in line with your work. Checkout AP pro, Lisa Presnell Productions Virtual Wedding Planner for some inspiration. Curate a Questionnaire Template

Include questions about: 

  • Basic client info (name, phone number, email, etc)
  • Wedding date 
  • Guest count
  • Venue name and location
  • Budget
  • Preferred virtual package

 

Hero image courtesy of Jessica Rice Photography 

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About the Author

Aisle Planner Editorial Team
Aisle Planner Editorial Team
The Aisle Planner Editorial Team is a collective of creative writers, editors, and former event pros who obsess over weddings and special events—and the businesses behind them! Drawn to the details of their design and extravagant charm of their creativity, our team provides intelligent and straightforward articles with insights, practical tips, and expert guidance in putting Aisle Planner's "Power of One" behind your business. ...