Tips for Working Through the Holidays

Tips for Wedding Planning Through the Holidays
December 16, 2022

Working through the holidays has its own set of challenges. Between navigating vacation schedules, working with limited hours, and balancing family time with work, it can be easy to feel more like Scrooge than Santa. And since we're in the midst of the season of gifts and fir-scented candles, we wanted to take some time to chat about ways to successfully work with clients and couples through the holiday season!

Planning When People Go On Vacation

Just like over the summer months, coordinating calendars becomes more of a challenge. Whether you are trying to schedule a mock-up or just sync up with someone for a quick meeting, sometimes it feels like every email is replied to with an “out of office.” So, what’s the best way to handle it when your couples and vendors (or even you) want to get out of town? By over-communicating.

In addition to communicating when you will and will not be available through the holiday season, proactively reach out to your couples (and the vendors you are working with on those weddings and events) to find out when they might be hitting the road. Then, once you know of any major vacation overlaps, you can make adjustments to your planning timeline to accommodate it all.

Pro Tip: Once you have a good idea about when people will be on vacation, hop into your Checklists and set assignments and reminders to make sure people get reminders about upcoming deliverables so there are no surprises!

Balancing Family Time With Work

Family time is a big part of the culture here at APHQ and we think it would be a bummer to have to choose between family and work through the holidays. And, though we know that life is a continual balancing act, we think it is important to be present with your own family through the holidays.

Our advice then? To be very intentional with your time and hold your boundaries when work might be calling on a day you set aside for a family dinner. You can make this “easier” by deciding (in advance) when you will and won’t be working and updating the “office hours” in your email signature or sending out an email to all of your clients and vendor partners letting them know that you won’t be working on Friday in the month of December (you do have a lot of fun parties to attend!).

Pro Tip: Ask your vendor friends if they are doing the same so that you can respect their updated schedules and plan ahead!
Holidays with family


When it comes to your clients though, this is really something you should have communicated from the start. You know, when you told them all about your boundaries in general? Send them a nice note to remind them that their event is very important to you and other vendors and that in case of a real emergency you will still be available. But, don’t be afraid to lean on those boundaries and not respond to that phone call during Thanksgiving dinner.

Looking Ahead

It seems like year after year, we manage to unplug a bit for the holidays only to have January give us a good slap back to reality. So, heed our warning and take some time to at least look at your January calendar.

“I’m big into annual planning and taking the time to look at your business as a whole (but in a relaxing environment) where you can see your goals and where you want to go with your business. If you wait until January, it becomes too stressful to work on your business since you jump right back into working in your business.”
- Katherine, owner of Lucky & in Love

Take at least some time during the holidays to dream about your business and what you want to accomplish next year. That way, you can hit the ground running in January and start checking goals off your list.

Don’t Forget To Say Thank You

Lastly, we think you should say thank you all year round but the holidays always seem to be a great time to do it! Send vendors handwritten notes via snail mail and maybe a little something extra to vendors who might be putting in extra effort to make that NYE wedding happen.

Thinking of gifting something special to your clients? Read our tips about what to consider!

About the Author

Aisle Planner Editorial Team
Aisle Planner Editorial Team
The Aisle Planner Editorial Team is a collective of creative writers, editors, and former event pros who obsess over weddings and special events—and the businesses behind them! Drawn to refined details, design, and creativity, our team provides intelligent and straightforward articles with insights, practical tips, and expert guidance in putting Aisle Planner's "Power of One" behind your business.