A Guide to Invoicing with Aisle Planner

Aisle Planner Invoice
May 04, 2021

Finances made easy are the words we all want to hear. Worrying about invoicing and payments is a thing of the past with the Aisle Planner invoicing tool. As an event professional running a small business, having financial tools made just for you will save you time and stress. Turn quotes into invoices with just a few clicks and say goodbye to Excel sheets and long invoicing processes. 



Set Yourself Up for Success

Before you make your first invoice, you have to set up your online payments. In your pro dashboard, under the 'Settings' tab on the top right corner, you can fill out your business’s general information. All of this information will pre-populate on your invoice automatically so you don’t have to worry about re-entering the information.  

Then you’ll click on the 'Banking' tab and click APPLY NOW. Within a few minutes, you’ll be redirected to the Aisle Planner Payments Application Form. This form will verify your identity through our payment processor, Stripe. Complete all fields and agree to Stripe’s terms of service and click done. 

You will then connect the bank account you want your payments deposited to. For more in-depth directions, An Intro to Invoicing & Online Payments walks you through setting up invoicing in four detailed and easy steps, along with helpful pictures. And guess what, once everything is set up, you can enable Automated Payment Reminders for your invoices. That means you no longer have to remind clients when payments are due. Aisle Planner will do it for you by sending your clients branded automated email reminders.

Invoice Template Featured on iPad


Streamline Quotes & Invoices 

The best part about the invoicing tool and all of Aisle Planner’s suite of tools is the power of streamlining. In your settings, you’ll find the 'Templates' tab, which will lead you to the Invoice option in the left-hand column. You have the option to enable auto-numbering for quotes and invoices. Although optional, pros love this feature so we encourage you to set it up so you too can reap the benefits. We’ll start you off with the number 0001 but the feature is totally customizable so you can choose a different starting number and your own naming convention. Each quote or invoice produced will increment by one making it incredibly easy to organize and track!

Create Invoice Templates 

Now for the best part, creating an invoice template. Start with a blank invoice template and make as many invoice templates as you'd like for all of the services you offer. 

Make sure you’ve set up your branding so your company branding and business info appear pre-populated on your template. We’ll pull your logo so your clients can have a fully branded and cohesive experience. 

Template Notes Section: 

  1. Templates are so customizable that we offer rich-text formatting so you can enhance readability and accessibility by adding beautiful headers and emphasis on important instructions.
  2. Provide service descriptions and details for line items like pricing, discounts, and taxes. Build a Product Library to speed up this process even more!
  3. You’ll want to have concise but detailed instructions to guide your clients when making payments. Provide your cancelation and refund policies as well as some form of gratitude, so they know you’re thankful for their business.
  4. Track the process by making updated side notes as you review with your clients.
  5. Link supporting documents related to your invoice, like relevant style guides and final banquet event orders.  

The goal of the invoice template is to set up as much relevant information as possible so when you actually make an invoice you can simply edit and add the necessary customized details for each unique client. Resulting in time saved! When you’re ready to create an invoice, you’ll have everything you need. Once you hit send your clients will receive a professionally branded email where they can easily view the invoice and pay online.


 

Hero photo courtesy of Stetten Wilson 

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About the Author

Aisle Planner Editorial Team
Aisle Planner Editorial Team
The Aisle Planner Editorial Team is a collective of creative writers, editors, and former event pros who obsess over weddings and special events—and the businesses behind them! Drawn to the details of their design and extravagant charm of their creativity, our team provides intelligent and straightforward articles with insights, practical tips, and expert guidance in putting Aisle Planner's "Power of One" behind your business. ...